How can I remove or delete an email account from Outlook

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How can I remove or delete an email account from Outlook

Nowadays, it is common to change computers from time to time, so in these cases, it is necessary to remove an Outlook email account.

It also happens that you have logged into a computer that you will no longer use for various reasons, or you simply no longer want your mail to remain there. Whatever the reason, knowing how to remove or delete said Outlook account is information that never hurts.

First of all, it should be clarified that removing or deleting said email only means that no more emails or information about it arrives on the computer in question. To deactivate the account completely, that is, that it no longer “exists”, a different process must be carried out.

Remove an email account from Outlook 2010, 2013, or 2016

As the title of the section indicates, these instructions are only applicable for the aforementioned versions of the mail manager. So, to start you have to go, in Outlook, to the main window and select “File”, which is located at the top of the screen on the left.

Next, you must choose the “Account Settings” tab and, within this, the “Account Settings” option. The next step is to decide which account you want to remove or delete, to proceed to execute it, using the “Remove” button.

outlook blue background

Consequently, a message will pop up in which Outlook warns that all cached offline content for that account will be deleted. But this choice will only affect the content that is both downloaded and stored on the device. Clicking “Yes” will confirm that you want to do it.

If the account to be deleted is the only or the last email address found in Outlook, the system will issue a warning. This indicates that a new location for the data must be established in order to proceed, before the account can be successfully terminated. For this, Outlook makes it easy to create a data file.

The email account is in Windows 10

In the event that Windows 10 is used as the operating system, in order to carry out this action, the account must be deleted from the calendar and mail applications. When deciding that you do not want to receive any more emails from a certain account in the mail application that comes with Windows 10, you can do two things.

The first is to delete or remove it, in which case any calendars connected to those accounts will also be affected. Or, you can also disable just the email feature.

Delete an account

Directly in the mail or calendar application, go to the “Settings” section. which is identified with a toothed wheel or gear, and is positioned in the lower left part.

outlook email

Next, the “Manage accounts” option is chosen, in which all the associated accounts will be displayed. Of these, the one to be removed will be selected.

And the “Delete account” button is pressed. If you do not find this option, it may be because you are trying to delete the default email account. The latter is the one used to log in to the operating system, so it would be possible, rather, to deactivate only the account’s email.

Deactivate an email account in Outlook

Now, if what you want is to stop receiving emails in the account in question, without affecting the synchronization of the calendars, it can be done by modifying the settings or preferences.

As in the previous case, the first thing to do is enter the “Configuration” section, on the lower left side and with the same characteristic gear. In it, choose the “Manage accounts” option, followed by clicking on the email account that you want to deactivate.

Next, you search for “Change mailbox synchronization settings”, immediately, scrolling down, you find “Sync options”. A slide-out panel will appear where the email will be placed, this should be set to “Off”. To later, press “Done” and “Save”.

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