In the labor field there are a series of rules and protocols that must be followed to maintain a record of everything I changed the work routine. To be absent from work, it is necessary to inform the company by means of a permit request letter.
In this tutorial we are going to explain step by step how to write a permit application, in case you have to be absent from work. Whether it is due to a personal problem, some last-minute emergency or a force majeure problem that forces you to miss work.
Write a letter to request permission not to go to work step by step
It is very normal that events occur to you from one moment to another and therefore you must miss work for at least one whole day; Sometimes bosses get annoyed when they are not notified of the absence in advance, so we will show you how you can write a letter so that your absence is justified.
It can be a bit complex for some workers; however, it is totally simple, since you only have to explain why and how long your absence from work will last; additional formal idioms that accompany said content.
Structure of a leave of absence request letter
The purpose of the letter is explain in writing the reasons why you are absent from work. The letter remains as a file in your record as a worker in case you have to justify those days of absence in the future.
It has a simple and comfortable structure that is summarized in three large sections; they try to give meaning and formality to the situation; because you can’t just put any pretext and without having a formal structure, so it will take a while but it will be worth it.
The first is a header with the date, place, the name of the receiver and his position; you must also place the first two on the left and the rest on the right. From there, if you must continue with the development, start with a greeting and then explain in detail your reasons, motives and other notable aspects that are a solid basis to justify your absence from work.
Finally, give a closing or dismissal to whom the letter is addressed and let them know that you are waiting for their response; in addition to that you can place the degree of urgency that you deserve on this request. At the bottom of the page you put a line for the signature, below your name, identity document and that’s it.
Example of a permit application letter
Here we will give you a series of very specific recommendations on how you should write the leave request letter to your boss at work. You can incorporate any other aspect that you consider necessary or that you have read from another source; but with what we leave you here will be enough for them to grant you this permission; what we do remind you is that you must use a convincing and credible justification, so you will go to the landline.
Document Preparation
- On the PC, open the Word application and select the option to create a document from scratch.
- Before starting with the letter configure the margins of the document are well configured. Click the Layout – Margins tab. Select the normal option.
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Select the type of paper that the document should have. The type of paper must match the type of sheet you are going to use for printing. In the margins option, select the custom margins option.
- In the Page Setup window select the paper tab and choose the A4 Paper option.
- Choose the font and font size for the document. The type of font that is usually used to write this type of document is Arial in size 12.
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Content of the permit application letter
- Starting the letter, you must put the place and the date of the moment in which you write the letter. The format of the date is “DD of the month of YYYY” and it would look like this: Valencia, November 16, 2019.
- The date text must be aligned to the right of the document. Select the Home tab – Align Right Button (Ctrl + D).
- Change the text alignment to left in Home – Align Left Button (Ctrl + W) and type the name of the person to whom the letter is addressed. Usually that person is usually your direct boss.
- On the next line, write the position held in the company by the person to whom the letter is addressed.
- It begins with the word PRESENT, to start the content of the letter.
- The paragraphs of the letter must be justified. To justify the text select the Home tab – Justify Button (Ctrl + J).
- In the first paragraph, write a short introduction explaining that you want to be absent from your job and for how long you will not be available.
- In the second paragraph explain the reason why you are going to be absent. You must be quite specific and detail the reasons why you cannot attend work. Whether due to illness, accident or the death of a family member.
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Explaining the reason for your absence is essential. If you have to take more than a paragraph to do it, you can do it as long as you don’t lose the character of brevity that a letter of this type has.
- To finish, write a final farewell paragraph. It is a good opportunity to send a greeting to the recipient of the letter.
Finalize the application letter
- It ends with a line with the text Sincerely, to end the letter and to imply that you are waiting for a response.
- Create a continuous line with the dash. The combination of the keys Ctrl + Hyphen (-).
- end with you full name and your identification number. The name of the identification document will be different according to the country where you live. This text should be centered along with the line you created previously.
- To center the text, select the Center button (Ctrl + T) on the Home tab.
The final result should be more or less similar to the one shown in the image. Now your letter is ready to print in black and white.