Do you use the cloud to store files on a daily basis? We are going to talk about some routines that you could take into account to avoid problems and make the most of it. It doesn’t matter if you use a private or public cloud. There are many services available, but you should always use them correctly and not make mistakes. This type of service is very useful to improve security, but also to be able to access files from anywhere.
The goal is to make the most of the cloud you use. It is essential to maintain your files correctly, as well as to avoid losing them if there is a problem, such as a cyber attack, the platform going down, etc. It is up to you to use online storage correctly.
Routines to apply when using the cloud
Dropbox, OneDrive or Google Drive are just some examples of cloud services that you can use. There are many more, so you should take a good look at what features it offers, how much storage it has, whether or not you can share files with third parties, etc. All of this will help you to use a reliable platform.
Create backups
The first thing you should do whenever you use the cloud is to create backup copies. This is essential to preserve your files. If the platform stops working, if there is an intruder or an error that causes the loss of your saved documents, having a copy will be key.
You should make this backup from time to time. Whenever you are going to upload important files or make some important change, it is a good idea to make a new copy. You can do it on another storage service or on a physical drive, such as an external hard drive.
Organize your folders well
We also recommend that you organize your folders well. This will help you keep everything more organized and help you find what you need at any given time. For example, you could have a folder for videos, another for photos, for text documents… And within each of them, subfolders that also serve to improve order.
Plus, this organization will also help you save space, as you could avoid having duplicate files or forgetting folders that you no longer need. You could even move files from one Drive account to another.
Review who can access
On many platforms, such as Google Drive, you will be able to grant permissions to another user to access the content you have uploaded. This is useful as you might be able to work in collaboration with another person, edit files, etc. However, it is worth considering who can access your files.
This is important for security reasons. Don’t have folders that have been mistakenly granted permission for another user to access. This could put your privacy at risk, so it’s a good idea to check this.
Don’t accumulate files you don’t need
You should also avoid accumulating files that you don’t need. This is common when you upload something to the cloud, use it for a while, then don’t need it anymore and forget to delete it. That will take up space, so you won’t be able to upload other folders and you might run into issues with limits.
To avoid this, it is once again a good idea to organize your folders and review them periodically. Make it a routine to delete files you no longer need so they don’t get left behind.
In short, these are some routines that you can apply to your daily life when using the cloud. Make sure you use it correctly and do not put your security or privacy at risk.
