Letters have been in our lives since writing began and marked the unstoppable advance of societies. A letter will not only be a universal requirement for all management, it will also be a sample of our organizational and professional level.
The letters will be a part of us that does not speak, but through which they can read us, and this is much more decisive. Well, through text and discourse, as well as their construction, we can learn a lot about a person.
Something that many organizations, institutions and companies are very fond of today is that formality will always be the success of everything. Thus, we can highlight that a letter is characterized by its formalized structure and wording. Therefore, we will dedicate the following lines to detailing the proper protocol with which we will seal our letters.
Why is it necessary to write a letter?
While it is true that cards are losing ground in the digital world, their use is still necessary and should be greatly so. Due to infrequent behavior, it is to be expected that we do not remember the order or protocol to denote the informative and sending elements of the letter. The address, sender and recipient, are essential and can represent a hindrance if we are not used to capturing them.
If we will make the letter handwritten, or virtual, the same process is followed. Unless you have setbacks with the keyboard, due to its English-speaking origin in some cases.
As for example the language, easily configure the keyboard to Spanish, it is very important to keep it in mind to avoid misunderstandings. Although if you want to keep the source language, you just need to know how to place the accents and eñes on an English keyboard.
It is true what they say, what is not written does not exist, and if we do not know how to capture who the letter should be delivered to, it is as if it did not exist.
It is to be writing for the air. But it does not only apply to the informative elements of the letter. There are documents that must be structured together with data in Excel. Therefore, knowing how to insert accents in Excel will be a priority.
Impeccable spelling is therefore a crucial element, whatever the letter, and subject to the narrative style that is executed or to the actions that are requested. It is always good to thoroughly correct the grammar. In the same way, knowing how to automatically correct spelling in Excel or other office programs is a sample, which applies to any style of letter.
How to write the address, sender and recipient on a letter or envelope
There are regulations in everything, and if it is the protocol case of a letter and its address, sender and recipient, all the more reason. General regulations are applied to its composition as well as its location within the body of the text. However, we must remember that it could vary depending on the region where the bunting is located, but in general its morphology is maintained.
The addresses: they are usually reflected in the envelope, always positioning themselves at the ends of it. In general, the address is made clear with a sequence of data in a hierarchy and by appending the postal code. Where will it go from smallest to largest. Let’s take a hypothetical address with referential data:
- Pastry the Acacias
- Los Olivares Building
- Avenida las Azucenas with calle el Almendro, s/n terrace level
- -POST CODE- Madrid
- SPAIN.
The sender: this is the person who sends the message, in this case the letter, and their data must be attached in a clear and simple way.
It is relevant, since if the letter is lost, whoever comes across it will know who to return it to, or whoever is going to respond knows where to address it. We will exemplify with reference data. Locating ourselves in the upper left section we capture:
- Peter Mendoza
- Calle la Roca, house no. 10
- Tenerife Canary Islands Spain -POST CODE-
Recipient: this is the person to whom we were sending the message, in this particular, the letter. In general measures, its correct structuring is decisive, to avoid loss. Therefore, we represent an exemplification with hypothetical data.
- Maria Carmona
- La Maleta Street, No. 03 floor 05
- -POST CODE- Navarre
- SPAIN.
